📝 How to Write a Very Short Business Report

Your quick guide to writing concise, clear, and effective reports on meetings, sales, and negotiations.

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📐 Report Structure 💡 Writing Tips 📋 Examples ✅ Checklist

📐 Report Structure

Short business reports should be clear and focused. Use the following simple structure:

💡 Writing Tips

📋 Examples of Very Short Business Reports

REPORT ON A MEETING

Title:

Meeting Report – March 4, 2025

Introduction:

A meeting was held on March 4, 2025, at 10:00 AM in the conference room of our main office. It was attended by Mr. John Smith (CEO), Ms. Sarah Johnson (Finance Manager), Mr. David Lee (Project Manager), and Ms. Emily Brown (HR Director). Mr. Mark Wilson (Operations Manager) and Ms. Laura Adams (Marketing Head) were absent but sent their apologies. The agenda covered three main points: a review of ongoing projects, budget allocation for the next quarter, and planning for upcoming company events.

Body:

During the discussion, key decisions were made, including the approval of additional resources for the IT department to meet project deadlines, a revised budget plan for Q2, and a tentative schedule for the annual company retreat in June. In the "Any Other Business" section, the need for improving internal communication and streamlining reporting procedures was raised, and it was decided that a new reporting template would be introduced next month.

Conclusion:

The meeting was productive and efficient, with active participation from all attendees. Action points include finalizing the revised budget by March 10, implementing the new reporting template by April, and setting a follow-up meeting in early May to assess progress. The meeting concluded at 11:30 AM, with a clear plan for the next steps.

2. Sales Report

Title:

Weekly Sales Report – Week 22, 2025

Introduction:

This report provides a summary of sales activity and results for the week ending May 31, 2025.

Body:
  • Total sales reached $150,000, a 10% increase from the previous week.
  • Model X smartphone was the best-selling product, accounting for 40% of total sales.
  • Secured a new client, ABC Corp, with an initial order of $20,000.
  • Faced shipment delays for Product Y, impacting delivery timelines for three customers.
Conclusion:

Sales performance improved overall, but logistics challenges need urgent attention. Recommend expediting shipments for Product Y and focusing marketing efforts on Model X to maintain momentum.

3. Negotiation Report

Title:

Negotiation Outcome Report – Supplier Contract Renewal

Introduction:

This report outlines the results of the contract renewal negotiation with XYZ Supplies on June 2, 2025.

Body:
  • Agreed to a 12-month contract extension with a 5% discount on bulk orders.
  • Secured improved delivery terms: lead time reduced from 10 to 7 days.
  • Added a clause for quarterly performance reviews to ensure service quality.
Conclusion:

The new contract terms are favorable and support our operational goals. Legal department to review the final draft before signing. Procurement will monitor supplier performance quarterly.

✅ Quick Report Writing Checklist

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